Choose the platform early
Decide whether you will use Zoom, Microsoft Teams or another platform, and whether online participants only watch or also speak. Interpretation channels can be added for remote delegates too.
Cameras and sound
Use at least one camera on the speakers and one on the room, with a vision mixer to switch between them. Feed clean audio from the room's microphones into the stream — poor sound is the most common hybrid problem.
Reliable internet
Ask the venue for a wired connection for the stream and arrange a backup connection. Test the upload speed at the same time of day as your event.
Rehearse
Run a full technical rehearsal the day before with presenters, remote speakers and interpreters. Assign one person to look after online participants and questions.
Planning an event in Arusha or anywhere in East Africa? Tell us your dates, venue and languages and we will recommend the right set-up.